The Dancer Check-In page lets you track which registered dancers have arrived at the venue on competition day. This helps you identify no-shows before the event begins.
Accessing Dancer Check-In
- From your Event Dashboard, click Dancer Check-In in the sidebar
- Or invite your check-in desk under Event Staff Access with the Dancer Check-In screen. The Dancer Check-In shareable link only works for signed-in people who hold that screen
Who Can Check Dancers In
Only you, an event staff member who has been given the Dancer Check-In screen, and Kompdesk support can tick or clear a check-in. Anyone else who opens the page gets a message saying check-in is for the organiser. Each check-in records who made it. See "Event staff and what they can open".
Checking In Dancers
Search Tab:
- Type a dancer's name, ID number, studio name, entry number, or routine name into the search box
- Matching dancers appear as cards showing:
- Dancer name and check-in status
- Studio affiliation
- Date of birth and ID number
- All entries with entry numbers, routine names, and fees
- Click the "Check In" button on a dancer's card
- The dancer is marked as checked in across all their registrations
Filter by Status:
Use the filter buttons to show:
- All: every registered dancer
- Pending: dancers who have not checked in yet
- Checked In: dancers already marked as arrived
Tracking No-Shows
Switch to the No-Shows tab to see all unchecked dancers grouped by studio:
- Studios are sorted by number of pending dancers (highest first)
- Each studio group shows contact details (phone, email) so you can follow up
- Click "Check In All" on a studio group to bulk check-in all their dancers at once
- Individual check-in buttons are also available within each group
Progress Tracking
The sidebar shows a circular progress indicator with:
- Total number of registered dancers
- Number checked in (green)
- Number still pending (amber)
- Percentage complete
Undoing a Check-In
If you check in a dancer by mistake:
- Find the dancer (they will show a green "Checked In" badge)
- Click the "Undo" button
- Confirm the undo action
- The dancer returns to "Pending" status
Fee Visibility
Each dancer card shows their fee breakdown:
- Registration fee
- Entry fees (per routine)
- Custom fees
- Total fees for quick reference at the desk